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ASIA Exhibit Prospectus 2019
Invitation to Support
The American Spinal Injury Association is pleased to invite your organization to increase its visibility and strengthen relationships with leaders in SCI. Industry support is key to the success of this conference and demonstrates your commitment to improving patient care.
There are multiple ways your organization can show its support of SCI education and participate in the Annual Scientific Meeting, including being an Exhibitor, Sponsor, and Advertiser.
ASIA Annual Scientific Meeting Program
The 2019 American Spinal Injury Association Annual Scientific Meeting uniquely integrates disciplines germane to SCI research, medicine, rehabilitation and community-based care by offering a broad perspective of topics in workshop, instructional course, oral and scientific poster formats.
Target Audience
The Annual Scientific Meeting includes healthcare professionals representing a variety of specialties involved in the management of spinal cord injury/disorder (SCI/D). Professionals attending include, but are not limited to: physicians, basic scientists and clinical researchers, physician assistants, nurses, psychologists, social workers, rehabilitation counselors, physical and occupational therapists, as well as residents, fellows, and students from various professions.
We anticipate about 300 attendees at the 2019 Annual Scientific Meeting. With unopposed exhibit hours, you will have an opportunity to generate new leads with SCI professionals at the ASIA Annual Scientific Meeting.
ANNUAL SCIENTIFIC MEETING EXHIBIT SCHEDULE
Exhibit Dates: April 1 – 4, 2019
Exhibit Move-in
| Monday, April 1, 2019 | 12:00 – 3:00 pm |
Exhibit Hours
| Monday, April 1, 2019 | |
| 4:00 – 6:00 pm | Aloha Welcome with Exhibitors |
| Tuesday, April 2, 2019 | |
| 7:00 – 8:00 am | Breakfast with Exhibitors |
| 9:30 – 10:30 am | Posters/Break with Exhibitors |
| 12:00 – 1:15 pm | Visit Exhibitors |
| Wednesday, April 3, 2019 | |
| 7:00 – 8:00 am | Breakfast with Exhibitors |
| 9:30 – 10:30 am | Posters/Break with Exhibitors |
| 5:20 – 5:50 pm | Break with Exhibitors |
| Thursday, April 4, 2019 | |
| 10:45 am – 12:25 pm | Posters/Break with Exhibitors |
| 12:25 – 1:25 pm | Visit Exhibitors |
Exhibit Move-out**
| Thursday, April 4, 2019 | 1:25 – 3:00 pm |
**Times are subject to change based on final program.
EXHIBIT OPPORTUNITIES
Exhibit Only
$2,500 through February 1, 2019
$3,000 after February 1, 2019
Exhibit Display
- One 6 ft tabletop, skirted and two chairs (about 8’ x 8’ area)
- Two exhibitor badges (non-CME/CE)
- Pre and post conference attendee list
Preconference Publicity
- Listing on the ASIA Scientific Annual Meeting website and mobile meeting guide with your organization’s profile (100-word description)
- Opportunity to add company logo to website and mobile meeting guide listings ($250 fee)
On-site Awareness
- Recognition in the mobile meeting guide and conference slides run between sessions
- Recognition on the Exhibit Hall entrance signage
Post-conference Promotion
- Exhibitors will have their company profile, and logo if added, posted on the conference website for one year after the conference.
Exhibit and Full Inside-Page Ad in Meeting Program
$3,500 through February 1, 2019
$4,000 after February 1, 2019
- Same exhibit package as above
- Full-page ad in meeting program: 8.5 x 11 plus 1/8”, bleed on all sides, CMYK color mode, 300 dpi resolution, print ready pdf format – DUE JANUARY 15
ADVERTISING AND SPONSORSHIP OPPORTUNITIES
Advertising and sponsorship options can be selected when completing the Exhibitor & Sponsorship Agreement. Details are in the PROSPECTUS. For questions, contact Dana Gibson dana@societyhq.com.
- The deadline for submitting program advertisements has been EXTENDED TO JANUARY 31, 2019.
- The delivery deadline for promotional inserts for the delegate bags is February 1, 2019.
If you would like to place a program ad or provide a delegate bag insert, payment is due by the submission deadlines. Place your orders using the 2019 ASIA Advertising Order Form_rev
| Full page, 4-color advertisement, outside back cover of the printed program | $2,000 SOLD |
| Full page, 4-color advertisement, inside page of the printed program | $1,500 |
| Half page, 4-color advertisement inside page of the printed program | $750 |
| Logo on the Conference Website and Mobile Meeting Guide List of Exhibitors | $200 |
| Pre-registration Email Blast | $500 |
| Promotional Insert for Delegate Bag | $500 |
| Delegate Bag Sponsor | $500 |
| Sponsor a Student/Fellow/Intern to Attend ASIA Meeting | $2,500 |
| Conference Charging Station Sponsor | $3,500 |
| Mobile Meeting Guide Sponsor | $3,500 |
| Scientific Poster Sponsor | $5,000 |
| Wi-Fi Sponsor | $5,000 |
| Lunch Symposium Sponsor | $15,000 |
EXHIBIT & SPONSORSHIP AGREEMENT
Agreements are being accepted now. CLICK HERE to sign up to exhibit.
- A minimum of 50% of the exhibit fee is due when the Exhibit Agreement is submitted. Payment is due in full by February 1, 2019.
- Payment for an Exhibit/Sponsor Agreement submitted after February 1, 2019 must be paid in full at the time of application.
EXHIBIT HALL FLOOR PLAN
Agreements are being accepted. Click here to view the current exhibit hall floor plan. Updated March 26, 2019
MEETING PROGRAM
The program can be found on the MOBILE MEETING GUIDE. The guide includes program schedule, digital posters and presentation schedule, speaker list, attendee list, meeting room locations, and more.
EXHIBITOR SERVICES
Shipping, Power, and AV Orders
- Hilton AV Order Form Hilton Electrical Order Form Xerox Convention Rates
- Hilton Electrical Order Form
- Xerox Convention Rates
Questions about shipping and other services provided by xerox? Contact Monique Jansky at
Monique.jansky@xerox.com or (808) 949-0656.
Lead Retrieval: The lead retrieval system offered for the meeting is iLeads, a cloud based trade show lead capture app that lets you digitally collect and manage information from all of your trade show sales interactions using a smartphone or tablet.
To place an order download the Lead Retrieval Form.
EXHIBITOR BADGE REGISTRATION AND PRODUCT/COMPANY DESCRIPTION
ASIA exhibitor badge names and product or company descriptions are due by March 1, 2019. Email your badge names and descriptions to Julie Hitt in the ASIA office, julie@societyhq.com.
EXTRA NAME BADGES
Exhibitors can order additional badges for booth representatives via the ASIA credit card payment form. Badges are $200/badge. Be sure to list the full name(s) for the badges on the payment form.
CME/CE REGISTRATION
CME/CE registration can be added to any exhibitor badge for $100/badge when completing the Exhibit Agreement or separately using the ASIA credit card payment form. List the full name of the badge holder on the payment form.
HOTEL RESERVATIONS
Hilton Hawaiian Village Waikiki Beach Resort
2005 Kalia Road
Honolulu, Hawaii 96815
Tel: +1-808-949-4321
Fax: +1-808-951-5458
Two ways to book your room: Use the link above or call the hotel and mention ASIA group code “AEC”
QUESTIONS? CONTACT:
Dana Gibson
Director of Corporate and Educational Support
T 804.338.6958 | dana@societyhq.com
